On-line Hall Booking System

Manage your Hall, Community Centre or Venue Bookings and Invoicing Quickly, Easily and Cheaply

MyHallWizard is an on-line hall booking system designed for village and church halls, community centres and all sorts of other venues. It gives you the tools to manage your customers and bookings properly, avoiding double bookings, identifying potential conflicts between different groups, and giving you full control over pricing. It saves you time by generating and emailing accurate invoices at the touch of a button, and allows you to keep track of who has and hasn’t paid.

Our design philosophy centres around ease-of-use. with an intuitive, clean and modern user interface. Easy configuration and data imports gets you up and running with MyHallWizard in minutes, but with the flexibility to manage your venue your way.

Here at MyHallWizard, we are passionate about helping you manage your venue better!

Features

Customer Database

Keep a record of everyone who uses your halls.
Categorise your customers to help your own analysis and to support funding applications.

Bookings Calendar

Manage your bookings, including single or repeat bookings. Avoid double bookings and conflicting bookings (e.g. ensure you don’t book a brass band at the same time as meditation class). Automatically calculate the cost of the booking, or manually enter the price. Send confirmation emails, including optional self-service acceptance or cancellation of provisional bookings by your customers.

Public Calendar

Enable this optional feature to share your bookings calendar via the MyHallWizard website or embed the calendar into your own website. Details of private bookings remain hidden. Likewise, we do not share any personal information about your customers.

Booking Requests

Enable this optional feature to allow members of the public to make booking requests. Once a booking request is made, this is sent to your Booking Administrator for review. It is as simple as the press of a button to create a booking from the request, or to decline the request,

Invoicing

Generate invoices for an individual booking or for all bookings within a certain date range (e.g. monthly). Review and edit the invoice before sending by email or downloading as a PDF.
VAT details can be displayed for VAT-registered venues.

Payment Tracking

Track invoice payments so you know who has and hasn’t paid. And when you’re done, generate reports to pass to your treasurer.

Accept Card Payments

Use our Stripe integration to accept debit/credit card payments from your customers for your invoices. Once they have completed payment, the invoice is automatically marked as paid. (Stripe account required)

Reports

Use our extensive reports library to help keep on top of your bookings, invoicing and payments, and to analyse your customers and room usage.

Imports & Exports

Import or export customer and booking details from or to spreadsheet. Export bookings via iCal or our API. Send invoice information to accounting systems, such as Xero or Quickfile using our dedicated data exports.

RemoteLock Integration

Integrate with RemoteLock to allow automated keyless entry into your premises via a compatible lock. Entry codes are automatically generated about 1 week prior to bookings, saving you the hassle of managing keys while ensuring customers can only access the building when booked.

Thermostat Integration

Integrate with Inspire Home Automation Calendar Thermostats, saving you the time of programming your heating and saving money by only heating your building when needed.

Venue Settings

Use our comprehensive suite of settings to configure MyHallWizard how you need it.
Invite other members of your committee or staff to access your account in MyHallWizard.

No Software to Install

MyHallWizard is accessed via your web browser, so there is no software to install on your own computer.

Easy Set-Up

Simply tell us about your rooms, and set up your price lists, and you are ready to go. You can import bookings and customer records from your old system, and customise your invoices.

Mobile Friendly

Designed to look great on your computer, your tablet and your smartphone, you can use HallWizard even while you are away from the office!

Watch Our Demo!

Take a peek at MyHallWizard and see how it will help you manage your venue

Try for free

Watch video

Intuitive to use

MyHallWizard is very intuitive to use and straightforward to set up and operate. I particularly like the flexible way to enter bookings, such as regular bookings or even ones that happen only once a month. Cancelling and amending bookings is very easy, too, and the invoicing facility allows for tracking paid and unpaid invoices. I am very happy with MyHallWizard.

Annette

The Spire Church, Farnham

Clean and rather beautiful interface design

I really like the clean and rather beautiful interface design which keeps the user experience very much in mind. At last, someone has put 21st century technology (e.g. dragging bookings on screen) into a small/medium hall booking system.

Community Centre Manager

East Sussex

Makes running the centre pleasurable again

Last night I sent out my first batch of monthly invoices from MyHallWizard. What a simple and easy process this was – so much easier than our previous system using Google Calendar and writing invoices manually. I’m so pleased that I found MyHallWizard when looking for a hall booking and invoicing system. I can honestly say that it has made running the centre pleasurable again and I no longer need to dread having to produce our monthly batch of invoices.

Andrew

Humphrey Park Community Centre, Manchester

Pricing

Sign Up now for a 6 Week free trial. No credit card required.

Free Tier
Free

Single User
Up to 2 Rooms
Bookings
Internal calendar
Customer database
Reports and data exports (excluding financial reports and exports to other applications)
Great as a bookings diary for small venues

Other features such as the public calendar, booking confirmation emails, booking requests, invoicing and payment tracking are not included in the Free Tier.

Standard
$33/month

($330/year if paid annually – get two months free each year!)

Unlimited Users
Up to 6 Rooms
Additional rooms $4/month each ($48/year)
Bookings, including confirmation emails
Public calendar, including embedding into your own website
Customer Booking Requests
Customer database
Invoicing
Payment tracking
Reports and data exports
Exports to other applications, such as Google Calendar and Xero
Ideal for village halls, church halls, community centres and other venues

Prices shown include sales taxes and are subject to our standard terms and conditions. Free trial ends when you take out a subscription. A 30-day no-quibble money-back guarantee applies to your first subscription. Our order process is conducted by our online reseller Paddle.com. Paddle.com is the Merchant of Record for all our orders, and provides all customer service inquiries and handles returns. Payment is via credit/debit card or PayPal. Prices subject to change from time to time.
We are concious of the need to keep prices down to support community venues. Unfortunately this means we are unable to complete questionnaires or enter into legal negotiations at these prices. If you require this as part of your due diligence, we will be happy to support, but subject to additional charges at a commercial rate. Similarly, if you cannot pay via credit/debit card or PayPal, we can arrange payment via bank transfer in the UK, subject to an administration fee.

Are you a large or commercial venue? Drop us a line

Create your free account today!