Manage your Hall, Community Centre or Venue Bookings and Invoicing Quickly, Easily and Cheaply
MyHallWizard is an on-line hall booking system designed for village and church halls, community centres and all sorts of other venues. It gives you the tools to manage your customers and bookings properly, avoiding double bookings, identifying potential conflicts between different groups, and giving you full control over pricing. It saves you time by generating and emailing accurate invoices at the touch of a button, and allows you to keep track of who has and hasn’t paid.
Our design philosophy centres around ease-of-use. with an intuitive, clean and modern user interface. Easy configuration and data imports gets you up and running with MyHallWizard in minutes, but with the flexibility to manage your venue your way.
Here at MyHallWizard, we are passionate about helping you manage your venue better!
Features
Customer Database
Keep a record of everyone who uses your halls.
Categorise your customers to help your own analysis and to support funding applications.
Bookings Calendar
Manage your bookings, including single or repeat bookings. Avoid double bookings and bookings that will conflict (e.g. a brass band spoiling a meditation class). Automatically calculate the cost of the booking, or manually enter the price. Send confirmation emails, including optional self-service acceptance or cancellation of provisional bookings by your customers. Buffer periods ensure you have time between bookings for an orderly changeover.
Public Calendar
Enable this optional feature to share your bookings calendar via the MyHallWizard website or embed the calendar into your own website. Details of private bookings remain hidden. Likewise, we do not share any personal information about your customers.
Booking Enquiries
Enable this optional feature to allow members of the public to make booking enquiries. Once an enquiry is made, this is sent to your Booking Administrator for review. It is as simple as the press of a button to create a booking from the enquiry, or to decline the request,
Invoicing
Generate invoices for an individual booking or for all bookings within a certain date range (e.g. monthly). Review and edit the invoice before sending by email or downloading as a PDF.
VAT details can be displayed for VAT-registered venues.
Payment Tracking
Track invoice payments so you know who has and hasn’t paid. And when you’re done, generate reports to pass to your treasurer.
Accept Card Payments
Use our Stripe integration to accept debit/credit card payments from your customers for your invoices. Once they have completed payment, the invoice is automatically marked as paid. (Stripe account required. Transaction fees apply)
Reports
Use our extensive reports library to help keep on top of your bookings, invoicing and payments, and to analyse your customers and room usage.
Imports & Exports
Import or export customer and booking details from or to spreadsheet. Export bookings via iCal or our API. Send invoice information to accounting systems, such as Xero or Quickfile using our dedicated data exports.
RemoteLock Integration
Integrate with RemoteLock to allow automated keyless entry into your premises via a compatible lock. Entry codes are automatically generated about 1 week prior to bookings, saving you the hassle of managing keys while ensuring customers can only access the building when booked.
Venue Settings
Use our comprehensive suite of settings to configure MyHallWizard how you need it.
Invite other members of your committee or staff to access your account in MyHallWizard.
No Software to Install
MyHallWizard is accessed via your web browser, so there is no software to install on your own computer.
Easy Set-Up
Simply tell us about your rooms, and set up your price lists, and you are ready to go. You can import bookings and customer records from your old system, and customise your invoices.
Mobile Friendly
Designed to look great on your computer, your tablet and your smartphone, you can use MyHallWizard even while you are away from the office!
Watch Our Demo!
Take a peek at MyHallWizard and see how it will help you manage your venue
Pricing
PRICES VALID FOR SUBSCRIPTIONS UNTIL 31 OCTOBER 2023. Sign Up now TO BEAT THE PRICE INCREASE!
Free Tier
Free
Other features such as the public calendar, booking confirmation emails, booking enquiries, invoicing and payment tracking are not included in the Free Tier.
Standard
$33/month
($330/year if paid annually – get two months free each year!)
New prices: $37/month or $370/year from 1 Nov 2023. Find out more
Prices shown include sales taxes and are subject to our standard terms and conditions. Free trial ends when you take out a subscription. A 30-day no-quibble money-back guarantee applies to your first subscription. Our order process is conducted by our online reseller Paddle.com. Paddle.com is the Merchant of Record for all our orders, and provides all customer service inquiries and handles returns. Payment is via credit/debit card or PayPal. Prices subject to change from time to time. Stripe transactions are subject to Stripe’s standard transaction fees plus a 1% platform fee.
We are concious of the need to keep prices down to support community venues. Unfortunately this means we are unable to complete questionnaires or enter into legal negotiations at these prices. If you require this as part of your due diligence, we will be happy to support, but subject to additional charges at a commercial rate. Similarly, if you cannot pay via credit/debit card or PayPal, we can arrange payment via bank transfer in the UK, subject to an administration fee.