Terms and Conditions

Updated 19 September 2023.

Changes to Terms & Conditions on 19 September 2023

Schedule 3 (Hosted Service particulars) has been updated as follows:

Stripe Integration: Will no longer be a Beta Service after 31 October 2023.
iCal configuration for Inspire Home Automation calendar thermostats: End of Life.
Prices for additional rooms now stated in the tariff published from time to time on the Website.
Minor corrections to wording to improve clarity.

Terms and Conditions

Please read these Terms and Conditions carefully. These Terms and Conditions govern your use of MyHallWizard.

By using MyHallWizard, you accept these Terms and Conditions in full; accordingly, if you disagree with these Terms and Conditions, or any part of these Terms and Conditions, you must not use MyHallWizard.

We will ask for Your express acceptance of these Terms and Conditions before providing any such services to You.

1. Definitions

1.1 In these Terms and Conditions, except to the extent expressly provided otherwise:

“Access Credentials” means the usernames, passwords and other credentials enabling access to MyHallWizard;

“Account” means a User Account or a Venue Account;

“Agreement” means a contract between the parties incorporating these Terms and Conditions, and any amendments to that contract from time to time;

“Beta Services” means the services indicated as Beta Services within the Hosted Services Specification or marked “BETA” in the user interface of MyHallWizard;

“Business Day” means any weekday other than a bank or public holiday in England;

“Business Hours” means the hours of 09:00 to 17:00 GMT/BST on a Business Day;

“Confidential Information” means:

(a) any information disclosed by or on behalf of You to Us at any time before the termination of the Agreement (whether disclosed in writing, orally or otherwise) that at the time of disclosure:

(i) was marked or described as “confidential”; or

(ii) should have been reasonably understood by Us to be confidential; and

(b) Your Data; and

“Data Protection Laws” means the EU GDPR and the UK GDPR and all other applicable laws relating to the processing of Personal Data;

“Documentation” means the documentation for MyHallWizard produced by Us and delivered or made available by Us to You;

“Effective Date” means the date upon which You registered for an Account;

“EU GDPR” means the General Data Protection Regulation (Regulation (EU) 2016/679) and all other EU laws regulating the processing of Personal Data, as such laws may be updated, amended and superseded from time to time;

“Force Majeure Event” means an event, or a series of related events, that is outside the reasonable control of the party affected (including failures of the internet or any public telecommunications network, hacker attacks, denial of service attacks, virus or other malicious software attacks or infections, power failures, industrial disputes affecting any third party, changes to the law, disasters, epidemics, pandemics, explosions, fires, floods, riots, terrorist attacks and wars);

“Hosted Services Defect” means a defect, error or bug in the Platform having a material adverse effect on the appearance, operation, functionality or performance of MyHallWizard, but excluding any defect, error or bug caused by or arising as a result of:

(a) any act or omission of You or any person authorised by You to use the Platform or MyHallWizard;

(b) any use of the Platform or MyHallWizard contrary to the Documentation, whether by You or by any person authorised by You;

(d) an incompatibility between the Platform or MyHallWizard and any other system, network, application, program, hardware or software not specified as compatible in the Hosted Services Specification;

“Hosted Services Specification” means the specification for the Platform and MyHallWizard set out in Section 1 of Schedule 3 (Hosted Services particulars);

“Intellectual Property Rights” means all intellectual property rights wherever in the world, whether registrable or unregistrable, registered or unregistered, including any application or right of application for such rights (and these “intellectual property rights” include copyright and related rights, database rights, confidential information, trade secrets, know-how, business names, trade names, trade marks, service marks, passing off rights, unfair competition rights, patents, petty patents, utility models, semi-conductor topography rights and rights in designs);

“MyHallWizard” means the MyHallWizard application, as specified in the Hosted Services Specification, which will be made available by Us to You as a service via the internet in accordance with these Terms and Conditions;

“Personal Data” means personal data under any of the Data Protection Laws;

“Platform” means the platform managed by Us and used by Us to provide MyHallWizard, including the application and database software for MyHallWizard, the system and server software used to provide MyHallWizard, and the computer hardware on which that application, database, system and server software is installed;

“Sales Tax” means Value Added Tax, Goods and Services Tax, or any equivalent tax in Your country or locality;

“Services” means any services that We provide to You, or have an obligation to provide to You, under these Terms and Conditions;

“Support Services” means support in relation to the use of, and the identification and resolution of errors in MyHallWizard, but shall not include the provision of training services;

“Supported Web Browser” means the current release from time to time of Microsoft Edge, Mozilla Firefox, Google Chrome or Apple Safari;

“Term” means the term of the Agreement, commencing in accordance with Clause 2.1 and ending in accordance with Clause 2.2;

“Terms and Conditions” means all the documentation containing the provisions of the Agreement, namely the main body of these Terms and Conditions and the Schedules, including any amendments to that documentation from time to time;

“Third Party Software” means any software provided to You by a Third Party Software Vendor, whether the software is hosted on Your own hardware or made available to You by the Third Party Software Vendor as a service via the internet;

“Third Party Software Vendor” means a person or entity who supplies Third Party Software and who is not Us;

“UK GDPR” means the EU GDPR as transposed into UK law (including by the Data Protection Act 2018 and the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019) and all other UK laws regulating the processing of Personal Data, as such laws may be updated, amended and superseded from time to time;

“User” means an individual who uses MyHallWizard;

“User Account” means an Account which permits the user to access MyHallWizard;

“User Interface” means the interface for MyHallWizard designed to allow individual human users to access and use MyHallWizard;

“Venue” means a person, company or other legal entity that operates rooms or other bookable resources which can be booked on an hour-to-hour basis;

“Venue Account” means an Account which can be configured to record bookings in the Venue’s rooms or other bookable resources in accordance with the Hosted Services Specification;

“Venue Owner” means the User who created and manages the Venue Account, and who is responsible for managing the Venue’s subscription;

“Venue User” means a User who has access to view or update the Venue Account;

“We“, “Us” and “Our” means Hallwizard Limited, a company incorporated in England and Wales (registration number 12763234) having its registered office at Dalton House, 60 Windsor Avenue, London, SW19 2RR;

“Website” means the website owned by Us and located at https://myhallwizard.com;

“You” and “Your” means the person or entity who registered for an Account. If the User is a Venue Owner, then references to “You” or “Your” in these Terms and Conditions are to both the User and the Venue;

“Your Data” means all data, works and materials: uploaded to or stored on the Platform by You; transmitted by the Platform at the instigation of You; supplied by You to Us for uploading to, transmission by or storage on the Platform; or generated by the Platform as a result of the use of MyHallWizard by You (but excluding analytics data relating to the use of the Platform and server log files); and

“Your Personal Data” means any Personal Data that is processed by Us on Your behalf in relation to the Agreement, but excluding personal data with respect to which We are a data controller.

2. Term

2.1 The Agreement shall come into force upon the Effective Date.

2.2 The Agreement shall continue in force indefinitely, subject to termination in accordance with Clause 18 or any other provision of these Terms and Conditions.

2.3 Unless the parties expressly agree otherwise in writing, each Venue Account shall create a distinct contract under these Terms and Conditions.

2.4 The Agreement of a Venue Owner to these Terms and Conditions shall bind both the User and the Venue to these terms and Conditions.

3. Registration and Accounts

3.1 To be eligible for an Account on MyHallWizard under this Section 3, you must be resident or situated in those countries listed in Section 3 of Schedule 3 (Hosted Services particulars).

3.2 You may register for a User Account with our website by completing and submitting the account registration form in MyHallWizard, and clicking on the verification link in the email that MyHallWizard will send to the User.

3.3 Subject to the provisions of these Terms and Conditions, a registered User may create a new Venue Account using the “New Venue Account” function in the application.

3.4 We may, within 7 days of the creation date of an Account, or at any time if a User Account is not verified, cancel any Account created under clauses 3.2 or 3.3 of these Terms and Conditions at Our sole discretion without notice or explanation, provided that We will refund any payment made by You in respect of that Account.

3.5 The User must not allow any other person to use their Account to access MyHallWizard.

3.6 You must notify Us in writing immediately if You become aware of any unauthorised use of Your Account.

3.7 The User must not use any other User’s Account to access MyHallWizard.

4. Hosted Services

4.1 Upon creation of an Account, We hereby grant to You a non-exclusive licence to use MyHallWizard by means of the User Interface for the internal business purposes of the Venue in accordance with the Documentation during the Term.

4.2 The licence granted by Us to You under Clause 4.1 is subject to the following limitations:

(a) the User Interface may only be used through a Supported Web Browser; and

(b) a User may only use the User Interface to access a Venue Account for which the User is a Venue User.

4.3 Subject to any limitations expressed in the Hosted Services Specification, a Venue User may invite additional Users to access the Venue Account. Where an invited User does not already have a User Account on MyHallWizard, they must register their User Account in accordance with clause 3.2 of these Terms and Conditions.

4.4 Except to the extent expressly permitted in these Terms and Conditions or required by law on a non-excludable basis, the licence granted by Us to You under Clause 4.1 is subject to the following prohibitions:

(a) You must not sub-license Your right to access and use MyHallWizard;

(b) You must not permit any unauthorised person or application to access or use MyHallWizard;

(d) You must not republish or redistribute any content or material from MyHallWizard;

(e) You must not make any alteration to the Platform, except as permitted by the Documentation;

(f) You must not conduct or request that any other person conduct any load testing or penetration testing on the Platform or MyHallWizard; and

(g) You must not build a competitive product or service or copy any features or functions of MyHallWizard.

4.5 You shall implement and maintain reasonable security measures relating to the Access Credentials to ensure that no unauthorised person or application may gain access to MyHallWizard by means of the Access Credentials.

4.6 We shall use reasonable endeavours to maintain the availability of MyHallWizard to You, but do not guarantee 100% availability.

4.7 For the avoidance of doubt, downtime caused directly or indirectly by any of the following shall not be considered a breach of the Agreement:

(a) a Force Majeure Event;

(b) a fault or failure of the internet or any public telecommunications network;

(d) any breach by You of the Agreement; or

(e) scheduled maintenance carried out in accordance with the Agreement.

4.8 You must comply with Schedule 1 (Acceptable Use Policy), and must ensure that all Venue Users comply with Schedule 1 (Acceptable Use Policy).

4.9 You must not use MyHallWizard in any way that causes, or may cause, damage to MyHallWizard or the Platform or impairment of the availability or accessibility of MyHallWizard.

4.10 You must not use MyHallWizard in any way that uses excessive Platform resources and as a result is liable to cause a material degradation in the services provided by Us to Our other customers using the Platform; and You acknowledge that We may use reasonable technical measures to limit the use of Platform resources by You for the purpose of assuring services to Our customers generally.

4.11 You must not use MyHallWizard:

(a) in any way that is unlawful, illegal, fraudulent or harmful; or

(b) in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.

4.12 For the avoidance of doubt, You have no right to access the software code (including object code, intermediate code and source code) of the Platform, either during or after the Term.

4.13 If You integrate MyHallWizard with any Third Party Software:

(a) You are responsible for agreeing and maintaining any contractual or license agreements with the Third Party Software Vendor. We will not be party to such agreement;

(b). You are responsible for paying to the Third Party Software Vendor any fees or other charges required by the Third Party Software Vendor;

(c) You must determine whether the Third Party Software meets Your requirements. We do not make any recommendation or warranty that any Third Party Software is fit for any particular purpose.

5. Beta Services

5.1 We shall provide the Beta Services subject to the conditions in this Clause 5.

5.2 You may only access the Beta Services by Our invitation.

5.3 By using the Beta Services, You understand and acknowledge that the Beta Services are being provided as a “Beta” version and made available on an “As Is” or “As Available” basis.

5.4 The Beta Services may contain bugs, errors, and other problems.

5.5 You assume all risks and all costs associated with Your use of the Beta Services, including, without limitation, any internet access fees, back-up expenses, costs incurred for the use of their device and peripherals, and any damage to any equipment, software, information or data.

5.6 We are not obligated to provide Maintenance Services or Support Services in respect of the Beta Services.

5.7 The Beta Services are made available to You for the purposes of evaluation and feedback without any compensation or reimbursement of any kind from Us. You acknowledge the importance of communication between You and Us during their use of the Beta Services and agree to receive related correspondence and updates from Us. In the event You request to opt out from such communications, Your use of the applicable Beta Services will be discontinued.

5.8 You will be asked to provide feedback regarding their use of the Beta Services. We will own any feedback provided, and You grant to Us a perpetual, non-revocable, royalty-free worldwide license to use and/or incorporate such feedback into any of Our products or services at any time at Our sole discretion. We will not identify You with any feedback except with the Your prior consent.

5.9 We may monitor how You use the Beta Services and use that information to improve MyHallWizard.

5.10 We reserve the right to modify or terminate the Beta Services, or You use of the Beta Services, to limit or deny access to the Beta Services, at any time, in Our sole discretion, for any reason, with or without notice and without liability to You.

5.11 You may discontinue Your use of the Beta Services at any time.

5.12 The Beta Services constitute Confidential Information as defined in these Terms and conditions. You shall not share any information about the Beta Services with anyone other than other authorized users of the Beta Services, except with Our prior written consent. In particular, You:

(a) shall not share any information about the Beta Services with any competitor or potential competitor of the Provider; and

(b) shall not write or publish any review of the Beta Services.

6. Scheduled maintenance

6.1 We may from time to time suspend MyHallWizard for the purposes of scheduled maintenance to the Platform, providing that such scheduled maintenance must be carried out in accordance with this Clause 6.

6.2 We shall where practicable give to You prior written notice of scheduled maintenance that will, or is likely to, affect the availability of MyHallWizard.

7. Support Services

7.1 We shall provide the Support Services to You during the Term.

7.2 We shall make available to You a helpdesk.

7.3 We shall provide the Support Services with reasonable skill and care.

7.4 You may use the helpdesk for the purposes of requesting and, where applicable, receiving the Support Services; and You must not use the helpdesk for any other purpose.

7.5 We shall respond promptly to all requests for Support Services made by You through the helpdesk.

7.6 We may suspend the provision of the Support Services if any amount due to be paid by You to Us under the Agreement is overdue.

8. Your Data

8.1 You hereby grant to Us a non-exclusive licence to copy, reproduce, store, distribute, publish, export, adapt, edit and translate Your Data to the extent reasonably required for the performance of Our obligations and the exercise of Our rights under the Agreement. You also grant to Us the right to sub-license these rights to Our hosting, connectivity and telecommunications service providers, subject to any express restrictions elsewhere in the Agreement.

8.2 You warrant to Us that Your Data will not infringe the Intellectual Property Rights or other legal rights of any person, and will not breach the provisions of any law, statute or regulation, in any jurisdiction and under any applicable law.

8.3 We shall create a back-up copy of Your Data at least daily, shall ensure that each such copy is sufficient to enable Us to restore MyHallWizard to the state it was in at the time the back-up was taken, and shall retain and securely store each such copy for a minimum period of 30 days.

8.4 Within the period of 3 Business Days following receipt of a written request from You, We shall use all reasonable endeavours to restore to the Platform Your Data stored in any back-up copy created and stored by Us in accordance with Clause 8.3. You acknowledge that this process will overwrite Your Data stored on the Platform prior to the restoration.

9. No assignment of Intellectual Property Rights

9.1 Nothing in these Terms and Conditions shall operate to assign or transfer any Intellectual Property Rights from Us to You, or from You to Us.

10. Subscriptions

10.1 To become a subscriber to MyHallWizard, You must pay on behalf of the Venue the applicable subscription fees.

10.2 The period of subscription will commence immediately payment has been successfully made, if payment is made in accordance with Clause 11.3(a), or 1 Business Day after cleared payment has been received if payment is made in accordance with Clause 11.3(b). If We have granted a free trial to You, the free trial will end immediately, and no refund will be given for any unused days in the free trial.

10.3 We shall offer You a 30-day money-back guarantee, commencing from the start of the first period of subscription. During this time, You may cancel the subscription and request a full refund of any monies paid in relation to the period of subscription. For the avoidance of doubt, the 30-day money-back guarantee does not apply to subscriptions once they have been renewed.

10.4 For so long as Your account and subscription remain active in accordance with these terms and conditions, We shall provide MyHallWizard in relation to Your subscription type.

10.5 We may from time to time vary the benefits associated with a subscription by giving You written notice of the variation, providing that You shall have the right to cancel Your subscription. We will refund to You any amounts paid to Us in respect of any period of subscription after the date of such cancellation.

10.6 At the end of any period of subscription for which You have paid, and subject to the other provisions of these terms and conditions, Your subscription will be automatically renewed and You must pay to Us the applicable subscription fees, unless You have cancelled the subscription using the cancellation facility in the application before the date of renewal.

11. Fees

11.1 The fees in respect of MyHallWizard will be as set out in Section 2 of Schedule 3 (Hosted Service particulars).

11.2 All amounts stated in these terms and conditions or on the Website are stated inclusive of VAT unless otherwise stated.

11.3 You must pay the fees in respect of MyHallWizard in advance, by either:

(a) debit or credit card or PayPal. In this case, the order process is conducted by Our online reseller Paddle.com. Paddle.com is the Merchant of Record for all orders, and handles order-related inquiries and returns.

(b) bank transfer, using such payment details as are notified by Us to You from time to time. This option shall be available on request to customers in the United Kingdom only and for annual subscriptions only, and shall be subject to an administration fee as stated in Section 2 of Schedule 3 (Hosted Service particulars). We shall issue invoices for the fees in advance of the period to which they relate. You must pay the fees to Us within the period of 30 days following the issue of an invoice in accordance with this Clause 11.3 providing that the fees must in all cases be paid before the commencement of the period to which they relate.

11.4 We may vary fees from time to time by posting new fees on the Website, but this will not affect fees for services that have been previously paid.

11.5 If You dispute any payment made to Us, You must contact Us immediately and provide full details of Your claim.

11.6 If You make an unjustified credit card, debit card or other charge-back then You will be liable to pay Us, within 7 days following the date of Our written request:

(a) an amount equal to the amount of the charge-back;

(b) all third party expenses incurred by Us in relation to the charge-back (including charges made by Our or Your bank or payment processor or card issuer);

(d) all Our reasonable costs, losses and expenses incurred in recovering the amounts referred to in this Section 11.6 (including without limitation legal fees and debt collection fees),

and for the avoidance of doubt, if You fail to recognise or fail to remember the source of an entry on Your card statement or other financial statement, and make a charge-back as a result, this will constitute an unjustified charge-back for the purposes of this Section 11.6.

11.7 If You owe Us any amount under or relating to these terms and conditions, We may suspend or withdraw MyHallWizard without notice.

11.8 We may at any time set off any amount that You owe to Us against any amount that We owe to You, by sending You written notice of the set-off.

12. Confidentiality obligations

12.1 Both parties must:

(a) keep the Confidential Information of the other party strictly confidential;

(b) not disclose the Confidential Information of the other party to any person without the other party’s prior written consent;

(c) use the same degree of care to protect the confidentiality of the Confidential Information as they use to protect their own confidential information of a similar nature, being at least a reasonable degree of care;

(d) act in good faith at all times in relation to the Confidential Information; and

(e) not use any of the Confidential Information for any purpose other than that for which it was provided.

12.2 Notwithstanding Clause 12.1, a party may disclose the Confidential Information to their officers, employees, professional advisers, insurers, agents and subcontractors who have a need to access the Confidential Information for the performance of their work with respect to this Agreement and who are bound by a written agreement or professional obligation to protect the confidentiality of the Confidential Information.

12.3 This Clause 12 imposes no obligations upon either party with respect to Confidential Information that:

(a) is known to the party before disclosure under this Agreement and is not subject to any other obligation of confidentiality;

(b) is or becomes publicly known through no act or default of the party; or

(c) is obtained from a third party in circumstances where the recipient has no reason to believe that there has been a breach of an obligation of confidentiality.

12.4 The restrictions in this Clause 12 do not apply to the extent that any Confidential Information is required to be disclosed by any law or regulation, by any judicial or governmental order or request, or pursuant to disclosure requirements relating to the listing of Our stock on any recognised stock exchange.

12.5 The provisions of this Clause 12 shall continue in force indefinitely following the termination of this Agreement.

13. Data protection

13.1 Each party shall comply with the Data Protection Laws with respect to the processing of Your Personal Data.

13.2 You warrant to Us that You have the legal right to disclose all Personal Data that You do in fact disclose to Us under or in connection with the Agreement.

13.3 You shall only supply to Us, and We shall only process, in each case under or in relation to the Agreement:

(a) the Personal Data of data subjects falling within the categories specified in Section 1 of Schedule 2 (Data processing information); and

(b) Personal Data of the types specified in Section 2 of Schedule 2 (Data processing information).

13.4 We shall only process Your Personal Data for the purposes specified in Section 3 of Schedule 2 (Data processing information).

13.5 We shall only process Your Personal Data during the Term and for not more than 30 days following the end of the Term, subject to the other provisions of this Clause 13.

13.6 We shall only process Your Personal Data on Your documented instructions (including with regard to transfers of Your Personal Data to a third country under the Data Protection Laws), as set out in these Terms and Conditions.

13.7 You hereby authorise Us to make the following transfers of Your Personal Data:

(a) We may transfer Your Personal Data internally to Our own employees, offices and facilities in the United Kingdom or the European Union;

(b) We may transfer Your Personal Data to Our third party processors in the jurisdictions identified in Section 5 of Schedule 2 (Data processing information) and may permit Our third party processors to make such transfers, providing that such transfers must be protected by any appropriate safeguards identified therein; and

(c) We may transfer Your Personal Data to a country, a territory or sector to the extent that the competent data protection authorities have decided that the country, territory or sector ensures an adequate level of protection for Personal Data.

13.8 We shall promptly inform You if, in Our opinion, Your instruction relating to the processing of Your Personal Data infringes the Data Protection Laws.

13.9 Notwithstanding any other provision of the Agreement, We may process Your Personal Data if and to the extent that We are required to do so by applicable law. In such a case, We shall inform You of the legal requirement before processing, unless that law prohibits such information.

13.10 We shall ensure that persons authorised to process Your Personal Data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.

13.11 Both parties shall each implement appropriate technical and organisational measures to ensure an appropriate level of security for Your Personal Data.

13.12 We must not engage any third party to process Your Personal Data without Your prior specific or general written authorisation. In the case of a general written authorisation, We shall inform You at least 14 days in advance of any intended changes concerning the addition or replacement of any third party processor, and if You object to any such changes before their implementation, then You may terminate the Agreement on 7 days’ written notice to Us, providing that such notice must be given within the period of 7 days following the date that We informed You of the intended changes. We shall ensure that each third party processor is subject to equivalent legal obligations as those imposed on Us by this Clause 13.

13.13 As at the Effective Date, We are hereby authorised by You to engage, as sub-processors with respect to Your Personal Data, the third parties, and third parties within the categories, identified in Section 5 of Schedule 2 (Data processing information).

13.14 We shall, insofar as possible and taking into account the nature of the processing, take appropriate technical and organisational measures to assist You with the fulfilment of Your obligation to respond to requests exercising a data subject’s rights under the Data Protection Laws.

13.15 We shall assist You in ensuring compliance with the obligations relating to the security of processing of personal data, the notification of personal data breaches to the supervisory authority, the communication of personal data breaches to the data subject, data protection impact assessments and prior consultation in relation to high-risk processing under the Data Protection Laws. We may charge You at Our standard time-based charging rates for any work performed by Us at the request of You pursuant to this Clause 13.15.

13.16 We must notify You of any Personal Data breach affecting Your Personal Data without undue delay and, in any case, not later than 72 hours after We become aware of the breach.

13.17 We shall make available to You all information necessary to demonstrate Our compliance with Our obligations under this Clause 13 and the Data Protection Laws. We may charge You at Our standard time-based charging rates for any work performed by Us at Your request pursuant to this Clause 13.17.

13.18 We shall, at Your choice, delete or return all of Your Personal Data to You after the provision of services relating to the processing, and shall delete existing copies save to the extent that applicable law requires storage of the relevant Personal Data.

13.19 We shall allow for and contribute to audits, including inspections, conducted by You or another auditor mandated by You in respect of the compliance of Our processing of Your Personal Data with the Data Protection Laws and this Clause 13. We may charge You at Our standard time-based charging rates for any work performed by Us at Your request pursuant to this Clause 13.19.

13.20 If any changes or prospective changes to the Data Protection Laws result or will result in one or both parties not complying with the Data Protection Laws in relation to processing of Personal Data carried out under the Agreement, then the parties shall use their best endeavours promptly to agree such variations to the Agreement as may be necessary to remedy such non-compliance.

14. Warranties

14.1 We warrant to You that:

(a) We have the legal right and authority to enter into the Agreement and to perform Our obligations under these Terms and Conditions;

(b) We will comply with all applicable legal and regulatory requirements applying to the exercise of Our rights and the fulfilment of Our obligations under these Terms and Conditions; and

(c) We have or have access to all necessary know-how, expertise and experience to perform Our obligations under these Terms and Conditions.

14.2 Except in respect of Beta Services, We warrant to You that:

(a) the Platform and MyHallWizard will conform in all material respects with the Hosted Services Specification;

(b) MyHallWizard will be free from Hosted Services Defects;

(c) the Platform will be free from viruses, worms, Trojan horses, ransomware, spyware, adware and other malicious software programs; and

(d) the Platform will incorporate security features reflecting the requirements of good industry practice.

14.3 We warrant to You that MyHallWizard, when used by You in accordance with these Terms and Conditions, will not breach any laws, statutes or regulations applicable under English law.

14.4 We warrant to You that MyHallWizard, when used by You in accordance with these Terms and Conditions, will not infringe the Intellectual Property Rights of any person in any jurisdiction and under any applicable law.

14.5 If We reasonably determine, or any third party alleges, that the use of MyHallWizard by You in accordance with these Terms and Conditions infringes any person’s Intellectual Property Rights, We may at Our own cost and expense:

(a) modify MyHallWizard in such a way that they no longer infringe the relevant Intellectual Property Rights; or

(b) procure for You the right to use MyHallWizard in accordance with these Terms and Conditions.

14.6 You warrant to Us that You have the legal right and authority to enter into the Agreement and to perform Your obligations under these Terms and Conditions.

14.7 All of the parties’ warranties and representations in respect of the subject matter of the Agreement are expressly set out in these Terms and Conditions. To the maximum extent permitted by applicable law, no other warranties or representations concerning the subject matter of the Agreement will be implied into the Agreement or any related contract.

15. Acknowledgements and warranty limitations

15.1 You acknowledge that complex software is never wholly free from defects, errors and bugs; and subject to the other provisions of these Terms and Conditions, We give no warranty or representation that MyHallWizard will be wholly free from defects, errors and bugs.

15.2 You acknowledge that complex software is never entirely free from security vulnerabilities; and subject to the other provisions of these Terms and Conditions, We give no warranty or representation that MyHallWizard will be entirely secure.

15.3 You acknowledge that MyHallWizard is designed to be compatible only with that software and those systems specified as compatible in the Hosted Services Specification; and We do not warrant or represent that MyHallWizard will be compatible with any other software or systems.

15.4 You acknowledge that We will not provide any legal, financial, accountancy or taxation advice under these Terms and Conditions or in relation to MyHallWizard; and, except to the extent expressly provided otherwise in these Terms and Conditions, We do not warrant or represent that MyHallWizard or the use of MyHallWizard by You will not give rise to any legal liability on the part of You or any other person.

15.5 For the avoidance of doubt, We do not warrant or represent that any Sales Taxes shown on invoices generated using MyHallWizard will conform with local tax regulations; You are solely responsible for ensuring the correct rate of Sales Tax is shown on each invoice line.

16. Limitations and exclusions of liability

16.1 Nothing in these Terms and Conditions will:

(a) limit or exclude any liability for death or personal injury resulting from negligence;

(b) limit or exclude any liability for fraud or fraudulent misrepresentation;

(d) exclude any liabilities that may not be excluded under applicable law.

16.2 The limitations and exclusions of liability set out in this Clause 16 and elsewhere in these Terms and Conditions:

(a) are subject to Clause 16.1; and

(b) govern all liabilities arising under these Terms and Conditions or relating to the subject matter of these Terms and Conditions, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty, except to the extent expressly provided otherwise in these Terms and Conditions.

16.3 Neither party shall be liable to the other party in respect of any losses arising out of a Force Majeure Event.

16.4 We shall not be liable to You in respect of any loss of profits or anticipated savings.

16.5 We shall not be liable to You in respect of any loss of revenue or income.

16.6 We shall not be liable to You in respect of any loss of use or production.

16.7 We shall not be liable to You in respect of any loss of business, contracts or opportunities.

16.8 We shall not be liable to You in respect of any loss or corruption of any data, database or software.

16.9 We shall not be liable to You in respect of any special, indirect or consequential loss or damage.

16.10. If You choose to integrate MyHallWizard with Stripe, You shall be solely liable to Stripe for disputes (including chargebacks), refunds, and any fines that arise from any use of Stripe’s Services. We will not be liable to in respect of any losses you incur due to erroneous or fraudulent transactions in connection with Your use of Stripe with MyHallWizard.

16.11 Our liability to You under the Agreement in respect of any event or series of related events shall not exceed the total amount paid and payable by You to Us under the Agreement in the 12 month period preceding the commencement of the event or events.

16.12 Our aggregate liability to You under the Agreement shall not exceed the total amount paid and payable by You to Us under the Agreement.

17. Force Majeure Event

17.1 If a Force Majeure Event gives rise to a failure or delay in either party performing any obligation under the Agreement, that obligation will be suspended for the duration of the Force Majeure Event.

17.2 A party that becomes aware of a Force Majeure Event which gives rise to, or which is likely to give rise to, any failure or delay in that party performing any obligation under the Agreement, must:

(a) promptly notify the other; and

(b) inform the other of the period for which it is estimated that such failure or delay will continue.

17.3 A party whose performance of its obligations under the Agreement is affected by a Force Majeure Event must take reasonable steps to mitigate the effects of the Force Majeure Event.

18. Termination

18.1 You may cancel your Account using the “Delete Venue” function under Venue Settings and/or “Delete Account” under My Profile. In the event that You delete your User Account, any Venue Account for which You are the Venue Owner will also be deleted. Except as provided for in clause 10.3, You will not be entitled to any refund for any unused period of any subscription.

18.2 Either party may terminate the Agreement by giving to the other party at least 30 days’ written notice of termination.

18.3 Either party may terminate the Agreement immediately by giving written notice of termination to the other party if the other party commits a material breach of these Terms and Conditions.

18.4 Subject to applicable law, either party may terminate the Agreement immediately by giving written notice of termination to the other party if:

(a) the other party:

(i) is dissolved;

(ii) ceases to conduct all (or substantially all) of its business;

(iii) is or becomes unable to pay its debts as they fall due;

(iv) is or becomes insolvent or is declared insolvent; or

(v) convenes a meeting or makes or proposes to make any arrangement or composition with its creditors;

(b) an administrator, administrative receiver, liquidator, receiver, trustee, manager or similar is appointed over any of the assets of the other party;

(c) an order is made for the winding up of the other party, or the other party passes a resolution for its winding up (other than for the purpose of a solvent company reorganisation where the resulting entity will assume all the obligations of the other party under the Agreement); or

(d) if that other party is an individual:

(i) that other party dies;

(ii) as a result of illness or incapacity, that other party becomes incapable of managing his or her own affairs; or

(iii) that other party is the subject of a bankruptcy petition or order.

19. Effects of termination

19.1 Upon the termination of the Agreement, all of the provisions of these Terms and Conditions shall cease to have effect, save that the following provisions of these Terms and Conditions shall survive and continue to have effect (in accordance with their express terms or otherwise indefinitely): Clauses 1, 4.12, 5, 11.5, 11.6, 11.8, 12, 13, 16, 19, 22 and 23.

19.2 Except to the extent expressly provided otherwise in these Terms and Conditions, the termination of the Agreement shall not affect the accrued rights of either party.

19.3 Within 30 days following the termination of the Agreement for any reason:

(a) You must pay to Us any Charges in respect of Services provided to You before the termination of the Agreement; and

(b) We must refund to You any Charges paid by You to Us in respect of Services that were to be provided to You after the termination of the Agreement,

without prejudice to the parties’ other legal rights.

20. Notices

20.1 Any notice from one party to the other party under these Terms and Conditions must be given by one of the following methods (using the relevant contact details set out in Clauses 20.2 and 20.3):

(a) delivered personally or sent by courier, in which case the notice shall be deemed to be received upon delivery;

(b) sent by recorded signed-for post, in which case the notice shall be deemed to be received on the day it was delivered and signed for; or

providing that, if the stated time of deemed receipt is not within Business Hours, then the time of deemed receipt shall be when Business Hours next begin after the stated time.

20.2 Our contact details for notices under this Clause 20 are as follows:

Office 9
Dalton House
60 Windsor Avenue
London
SW19 2RR
United Kingdom

Email address: support@hallwizard.com

20.3 Your contact details for notices under this Clause 20 shall be the address and email address provided by You at registration or updated in the Venue Settings and My Profile.

20.4 The addressee and contact details set out in Clauses 20.2 and 20.3 may be updated from time to time by a party giving written notice of the update to the other party in accordance with this Clause 20.

21. Subcontracting

21.1 Subject to any express restrictions elsewhere in these Terms and Conditions, We may subcontract any of Our obligations under the Agreement.

21.2 We shall remain responsible to You for the performance of any subcontracted obligations.

21.3 Notwithstanding the provisions of this Clause 21 but subject to any other provision of these Terms and Conditions, You acknowledge and agree that We may subcontract to any reputable third party hosting business the hosting of the Platform and the provision of services in relation to the support and maintenance of elements of the Platform.

22. General

22.1 No breach of any provision of the Agreement shall be waived except with the express written consent of the party not in breach.

22.2 If any provision of the Agreement is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions of the Agreement will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect (unless that would contradict the clear intention of the parties, in which case the entirety of the relevant provision will be deemed to be deleted).

22.3 We may revise these Terms and Conditions from time to time, provided that We shall inform You in writing of any revision of these Terms and Conditions at least 14 days in advance of such changes. The revised terms and conditions will apply to the use of MyHallWizard from the date specified in such notice. If You do not agree to the revised Terms and Conditions, then You may terminate the Agreement on 7 days’ written notice to Us, providing that such notice must be given within the period of 7 days following the date that We informed You of the intended changes.

22.4 You hereby agree that We may assign Our contractual rights and obligations under the Agreement to any successor to all or a substantial part of Our business from time to time. Save to the extent expressly permitted by applicable law, You must not without Our prior written consent assign, transfer or otherwise deal with any of Your contractual rights or obligations under the Agreement.

22.5 The Agreement is made for the benefit of the parties, and is not intended to benefit any third party or be enforceable by any third party. The rights of the parties to terminate, rescind, or agree any amendment, waiver, variation or settlement under or relating to the Agreement are not subject to the consent of any third party.

22.6 Subject to Clause 16.1, these Terms and Conditions and any Schedules, shall constitute the entire agreement between the parties in relation to MyHallWizard, and shall supersede all previous agreements, arrangements and understandings between the parties in respect of that subject matter.

22.7 The Agreement shall be governed by and construed in accordance with English law.

22.8 The courts of England shall have exclusive jurisdiction to adjudicate any dispute arising under or in connection with the Agreement.

23. Interpretation

23.1 In these Terms and Conditions, a reference to a statute or statutory provision includes a reference to:

(a) that statute or statutory provision as modified, consolidated and/or re-enacted from time to time; and

(b) any subordinate legislation made under that statute or statutory provision.

23.2 The Clause headings do not affect the interpretation of these Terms and Conditions.

23.3 References in these Terms and Conditions to “calendar months” are to the 12 named periods (January, February and so on) into which a year is divided.

23.4 In these Terms and Conditions, general words shall not be given a restrictive interpretation by reason of being preceded or followed by words indicating a particular class of acts, matters or things.

Schedule 1 (Acceptable Use Policy)

1. Introduction

1.1 This acceptable use policy (the “Policy“) sets out the rules governing:

(a) the use of the website at https://myhallwizard.com, https://hallwizard.com and https://hallwizard.co.uk, including any sub-domains, any successor website, and the services available on that website or any successor website (the “Services“); and

(b) the transmission, storage and processing of content by you, or by any person on your behalf, using the Services (“Content“).

1.2 References in this Policy to “you” are to any customer for the Services and any individual user of the Services (and “your” should be construed accordingly); and references in this Policy to “us” are to Hallwizard Limited (and “we” and “our” should be construed accordingly).

1.3 By using the Services, you agree to the rules set out in this Policy.

2. General usage rules

2.1 You must not use the Services in any way that causes, or may cause, damage to the Services or impairment of the availability or accessibility of the Services.

2.2 You must not use the Services:

(a) in any way that is unlawful, illegal, fraudulent, deceptive or harmful; or

(b) in connection with any unlawful, illegal, fraudulent, deceptive or harmful purpose or activity.

2.3 You must ensure that all Content complies with the provisions of this Policy.

3. Unlawful Content

3.1 Content must not be illegal or unlawful, must not infringe any person’s legal rights, and must not be capable of giving rise to legal action against any person (in each case in any jurisdiction and under any applicable law).

3.2 Content, and the use of Content by us in any manner licensed or otherwise authorised by you, must not:

(a) be libellous or maliciously false;

(b) be obscene or indecent;

(c) infringe any copyright, moral right, database right, trade mark right, design right, right in passing off, or other intellectual property right;

(d) infringe any right of confidence, right of privacy or right under data protection legislation;

(e) constitute negligent advice or contain any negligent statement;

(f) constitute an incitement to commit a crime, instructions for the commission of a crime or the promotion of criminal activity;

(g) be in contempt of any court, or in breach of any court order;

(h) constitute a breach of racial or religious hatred or discrimination legislation;

(i) be blasphemous;

(j) constitute a breach of official secrets legislation; or

(k) constitute a breach of any contractual obligation owed to any person.

3.3 You must ensure that Content is not and has never been the subject of any threatened or actual legal proceedings or other similar complaint.

4. Graphic material

4.1 Content must be appropriate for all persons who have access to or are likely to access the Content in question.

4.2 Content must not depict violence.

4.3 Content must not be pornographic or sexually explicit.

5. Factual accuracy

5.1 Content must not be untrue, false, inaccurate or misleading.

5.2 Statements of fact contained in Content and relating to persons (legal or natural) must be true.

6. Negligent advice

6.1 Content must not consist of or contain any legal, financial, investment, taxation, accountancy, medical or other professional advice, and you must not use the Services to provide any legal, financial, investment, taxation, accountancy, medical or other professional advisory services.

6.2 Content must not consist of or contain any advice, instructions or other information that may be acted upon and could, if acted upon, cause death, illness or personal injury, damage to property, or any other loss or damage.

7. Etiquette

7.1 Content must be appropriate, civil and tasteful, and accord with generally accepted standards of etiquette and behaviour on the internet.

7.2 Content must not be offensive, deceptive, threatening, abusive, harassing, menacing, hateful, discriminatory or inflammatory.

7.3 Content must not be liable to cause annoyance, inconvenience or needless anxiety.

7.4 You must not use the Services to send any hostile communication or any communication intended to insult, including such communications directed at a particular person or group of people.

7.5 You must not use the Services for the purpose of deliberately upsetting or offending others.

7.6 You must not unnecessarily flood the Services with material relating to a particular subject or subject area, whether alone or in conjunction with others.

7.7 You must ensure that Content does not duplicate other content available through the Services.

7.8 You must ensure that Content is appropriately categorised.

7.9 You should use appropriate and informative titles for all Content.

7.10 You must at all times be courteous and polite to other users of the Services.

8. Marketing and spam

8.1 Content must not constitute or contain spam, and you must not use the Services to store or transmit spam – which for these purposes shall include all unlawful marketing communications and unsolicited commercial communications.

8.2 You must not send any spam to any person using any email address or other contact details made available through the Services or that you find using the Services.

8.3 You must not use the Services to promote, host or operate any chain letters, Ponzi schemes, pyramid schemes, matrix programs, multi-level marketing schemes, “get rich quick” schemes or similar letters, schemes or programs.

8.4 You must not use the Services in any way which is liable to result in the blacklisting of any of our IP addresses.

9. Regulated businesses

9.1 You must not use the Services for any purpose relating to gambling, gaming, betting, lotteries, sweepstakes, prize competitions or any gambling-related activity, except in order to book halls at your own premises for these purposes.

9.2 You must not use the Services for any purpose relating to the offering for sale, sale or distribution of drugs or pharmaceuticals, except in order to book halls at your own premises for these purposes.

9.3 You must not use the Services for any purpose relating to the offering for sale, sale or distribution of knives, guns or other weapons, except in order to book halls at your own premises for these purposes.

10. Monitoring

10.1 You acknowledge that we do not actively monitor the Content or the use of the Services.

11. Data mining

11.1 You must not conduct any systematic or automated data scraping, data mining, data extraction or data harvesting, or other systematic or automated data collection activity, by means of or in relation to the Services.

12. Hyperlinks

12.1 You must not link to any material using or by means of the Services that would, if it were made available through the Services, breach the provisions of this Policy.

13. Harmful software

13.1 The Content must not contain or consist of, and you must not promote, distribute or execute by means of the Services, any viruses, worms, spyware, adware or other harmful or malicious software, programs, routines, applications or technologies.

13.2 The Content must not contain or consist of, and you must not promote, distribute or execute by means of the Services, any software, programs, routines, applications or technologies that will or may have a material negative effect upon the performance of a computer or introduce material security risks to a computer.

Schedule 2 (Data processing information)

1. Categories of data subject

The personal data transferred concern the following categories of data subjects.

Each category includes current, past and prospective data subjects. Where any of the following is itself a business or organisation, it includes their staff.

Customers and clients (including their staff)

2. Types of Personal Data

The personal data transferred concern the following categories of data:

Personal details, including any information that identiﬁes the data subject and their personal characteristics, including: name, address, contact details.

The personal data transferred concern the following special categories of data:

None

3. Purposes of processing

The personal data transferred will be subject to the following basic processing activities:

Receive data, including collection, accessing, retrieval, recording, and data entry
Hold data, including storage, organisation and structuring
Update data, including correcting, adaptation, alteration, alignment and combination
Protect data, including restricting, encrypting, and security testing
Return data to the data exporter or data subject
Erase data, including destruction and deletion

4. Security measures for Personal Data

Data shall be stored in a secure database located within the United Kingdom or European Union (the current location of the data centre is in the Republic of Ireland). Access to the data is possible only for users of the Account, and by Our employees and officers for the purposes of providing MyHallWizard, the Maintenance Services and the Support Services.

Backups of the data are maintained for all points in time within the last 3 days. Snapshots of the database are created on a daily basis, and retained for 30 days.

Firewalls and other appropriate security settings are used to protect and control access to the database and the data centre.

Software is actively monitored for possible vulnerabilities. Any potential vulnerabilities found are resolved once a fix is available and taking into consideration the priority and severity of the potential vulnerability.

All computers used by staff and developers at MyHallWizard sit behind firewalls, are protected from viruses and other malware, and software and devices are kept up-to-date.

5. Sub-processors of Personal Data

Your Personal Data is not currently processed by any sub-processors.

MyHallWizard uses the following sub-processors for the purposes of processing Account Data:

Amazon Web Services (hosting, email and business intelligence)
HubSpot (CRM and Support)
Paddle.com (subscription management)
Profitwell (subscription analytics)
Google Analytics (web analytics)
Google Recaptcha (bot detection)
Sentry (performance analysis and exception handling)

Schedule 3 (Hosted Service particulars)

1. Specification of MyHallWizard

The purpose of MyHallWizard is to allow You to manage room bookings on behalf of Your Venue.

MyHallWizard is accessed at https://app.myhallwizard.com. Users may register at https://app.myhallwizard.com/register.

The following levels of subscription are defined for Venue Accounts. Access to the functions and modules of MyHallWizard is restricted according to subscription level, and defined in a table below.

Free Trial– We may offer the Venue Account a free trial of MyHallWizard for a period immediately following registration or at any other time at Our sole discretion.
Subscribed – this level of access is available to the Venue Account if it has an active subscription as set out in clause 9 of the Terms and Conditions.
Free Tier – this level of access applies to the Venue Account if it does not have an active subscription and if any Free Trial has expired and it has no more than 2 Rooms configured within the Venue Account; and
Out of Plan – this level of access shall apply to the Venue Account if it does not have an active subscription and if any Free Trial has expired and it has more than 2 Rooms configured within the Venue Account.

Venue Users may have the following roles. Subject to any restrictions resulting from the level of subscription, access to functions and modules of MyHallWizard is restricted for Users according to their role:

Venue Owner– the User who registered the Venue Account in accordance with clause 3.3 of the Terms and Conditions. Can perform any action including amending venue settings and managing Venue Users, and can manage the subscription;
Venue Administrator – can perform any action including amending venue settings and managing Venue Users, but cannot manage subscriptions.
Bookings Administrator – can view and edit bookings, customers, invoices and payments, but cannot amend the venue settings or manage Venue Users.
Read Only – can view data but cannot change it.

MyHallWizard provides the following features:

Users – to invite Users to become Venue Users, define user roles and remove Users from the Venue Account
Customers– to maintain a database of the Venue’s customers within the Account.

An Import function allows multiple customers to be loaded from a spreadsheet.

Bookings– to maintain a calendar of room bookings by the Venue’s customers, including single or repeat bookings. Bookings may be provisional or confirmed. The Venue’s customer may optionally be invited to confirm or cancel a provisional booking using a self-service function initiated from an email sent by MyHallWizard.

An Import function allows multiple single bookings to be loaded from a spreadsheet.

A Public Calendar is optionally available to You in the Free Tier or if You have Subscribed. The Public Calendar is available as a web page within MyHallWizard, or can be embedded into Your own website.
Booking Requests – allows members of the public to request a booking for particular rooms at particular times. A Venue User must review the booking request once it has been raised prior to creating a customer record and a provisional or confirmed Booking.
Invoices– to create and issue invoices to the Venue’s customers, optionally including Sales Tax.
Payments– to record payments received from Venue’s customers, allocating each payment against an invoice. If You have integrated MyHallWizard with Stripe, a payment record is automatically created when Your customer has paid an invoice using Stripe.
Reports– to provide reporting capabilities against the data stored within the database, including the ability to print reports and to export data in machine-readable formats.

Specific data exports have been built to export data in the format required for loading into certain other systems (e.g. Xero, Quickfile); We do not warrant that these will work with any particular version of the other system.

Emails – booking confirmation emails and invoices may be sent directly to the Venue’s customers from MyHallWizard. The Email From address is no-reply@hallwizard.com. Venue Administrators and the Venue Owner may amend the email templates to provide wording suitable for the specific Venue. In order to maintain Our email reputation, validation prevents email from being sent to email addresses with domains which do not exist or do not accept email, or to email addresses which have previously resulted in a hard bounce.
Integrations – iCal feeds can be configured for downstream software. Specific configurations are available for RemoteLock software.
Integration with Stripe – MyHallWizard acts as a Stripe Connect Platform. You may create a new Stripe account or may integrate Your existing Stripe account with MyHallWizard. MyHallWizard will initiate checkout sessions in Stripe on the Venue’s behalf to allow the Venue’s customers to pay the outstanding balance of an invoice by credit or debit card or by any other payment methods supported by Stripe and our integration. All money and card details are handled by Stripe; We do not handle any money on Your behalf, and do not have access to Your customers’ card details. Until 31 October 2023, Integration with Stripe is a Beta Service and subject to Clause 5 of the Terms & Conditions.
Venue Settings– to allow You to configure the Venue Account, including, but not limited to Rooms (or other bookable resources), Price Lists, Extras, Customer Categories, Users, Venue Settings, Calendar Settings, Invoice Settings, Email Templates and Sales Tax.
My Profile– to maintain personal settings and preferences on the Account, and change the Account’s password.

The following table lists which functions are available for each different subscription level:

Description	Free Trial	Free Tier	Subscribed – MyHallWizard Standard	Out of Plan
Number of Venue Users	Unlimited	Venue Owner only. Other users are unable to access the Venue Account.	Unlimited	Venue Owner only. Other users are unable to access the Venue Account.
Number of Rooms	Up to 6 roioms	Up to 2 rooms	Unlimited (see Financial Provisions below)	Cannot create rooms
Bookings	Included	Included	Included	Cannot create or import bookings
Public Calendar	Included	Not available	Included	Not available
Booking Requests	Included	Cannot create booking requests	Included	Cannot create booking requests
Customers	Included	Included	Included	Cannot create or import customers
Invoices	Included	Cannot create invoices	Included	Cannot create invoices
Payments	Included	Cannot create payments	Included	Cannot create payments
Reports	Included	No financial reports or exports to other systems	Included	No financial reports or exports to other systems
Emails	Included	Not available (except any automatically sent by the system)	Included	Not available (except any automatically sent by the system)
Integrations	Included	Not available	Included	Not available
Integration with Stripe	Included	Included to allow any invoices to be paid.	Included	Included to allow any invoices to be paid.

MyHallWizard will be compatible with Supported Web Browsers. The best user experience is when accessed via Windows 10 or MacOS Catalina on a screen of width 1200 pixels or greater, though this is not a requirement of the software.

Although the application can manage the issue of invoices and tracking payments, please note that this is not accounting software and We do not warrant that the software meets any accounting standards.

1.1 End of life features

Our specific iCal configuration for Inspire Home Automation calendar thermostats will not be supported from 1 November 2023. After this date, it will not be possible to create new iCal feeds using this configuration. Existing feeds will continue to work, but will not be supported, and no maintenance or development will be performed on this feed. By continuting to use this feed, you accept the risk that it may stop working without notice at some point in the future.

2. Financial provisions

2.1 Subscription charges

No charge is made for use of MyHallWizard when in a Free Trial, the Free Tier or when Out of Plan.

Charges will be made for Subscribed Venues, in accordance with the tariff published from time to time on the Website. The Subscription may be paid monthly or yearly.

The Subscription allows configuration of up to 6 Rooms within the standard fee. Each additional room created will incur an additional fee in accordance with the tariff published from time to time on the Website. The additional fee will be charged immediately upon creation of the room, and will cover the entire duration of the active subscription, and will be included in any fee payable on renewal. Deletion of Rooms will not result in any refund for the current subscription period, but will remove the additional fee payable on renewal.

Payment of yearly Subscription fees shall be subject to an additional Administration Fee of GBP 20+VAT.

2.2 Stripe fees

Any invoice payments performed by the Venue’s customers through Stripe will be subject to Stripe’s standard fees plus a 1% platform fee. This fee is not refundable in the event of a refund or disputed transaction. These fees will apply regardless of the Subscription status of the venue.

Note: While Integration with Stripe is a Beta Service, no platform fee will be charged. Venues which integrate MyHallWizard with Stripe during the Beta period, will be offered a discount on the platform fee at the end of the Beta period.

3. Geographical Scope

MyHallWizard may be used by Users resident or located in the following countries or territories:

United Kingdom
Republic of Ireland
New Zealand
Australia

Users located in other countries or territories are requested to contact the Helpdesk prior to registering, in order that a review of currency, taxation, language, cultural and legal issues can be performed.

Access to MyHallWizard may be disabled for Users located in certain countries for legal or security reasons.

4. Helpdesk

The Helpdesk can be accessed by

via the Support page on the application;
by emailing support@hallwizard.com;
by phoning +44 333 050 1145.

You are requested to review the Documentation prior to contacting the Helpdesk.

Our standard service level is to respond to all new inquiries made to the Helpdesk within 1 business day.