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MyHallWizard

Sign up now for a 6 week free trial.  No credit card required.

Getting Started

  • Importing Customer Data
  • Importing Bookings
  • Set up Invoices and Payments
  • Sign Up for MyHallWizard
  • Create a new venue
  • What happens at the end of my free trial?

Customers and Bookings

  • Price Lists
  • How can I make repeat bookings every other week?
  • How can I make repeat bookings every other month?
  • How to book an event on the 2nd Thursday every month
  • Make a repeat booking for a customer on the 2nd and 4th Thursday of the month
  • Importing Customer Data
  • Importing Bookings
  • Can I send an invoice to a group treasurer instead of the main contact for my Customer?
  • Public calendars
  • Why can’t I send my email?
  • Deleting Customers
  • Calendar Settings
  • Enabling Booking Requests
  • Managing Booking Requests
  • Provisional Bookings
  • GDPR
  • Printing Reports

Invoices and Payments

  • Mark an invoice as paid
  • Can I send an invoice to a group treasurer instead of the main contact for my Customer?
  • Personalising your invoices for your customer
  • Set up Invoices and Payments
  • I accidentally invoiced a cancelled booking
  • Handling Overpayments
  • Credit Notes and Refunds
  • Deposits / Bonds
  • Invoicing
  • Printing Reports
  • Sales Taxes (VAT / GST)
  • Card Payments using Stripe

Configuration

  • Price Lists
  • Personalising your invoices for your customer
  • Set up Invoices and Payments
  • Create a new venue
  • Change the date format
  • Public calendars
  • How to delete a venue
  • Email Templates
  • Calendar Settings
  • Enabling Booking Requests

Managing your Account

  • Inviting users to your account
  • How to delete a venue
  • Managing your subscription
  • What happens at the end of my free trial?

Integrations

  • Export Invoices to Xero
  • RemoteLock
  • iCal feeds
  • Inspire Home Automation
  • Card Payments using Stripe

API

  • public-bookings
  • Home
  • Knowledge Base
  • Managing your Account
  • Inviting users to your account

Inviting users to your account

Many venues will have more than one person who needs to use MyHallWizard.  For example, there may be a Bookings Administrator, but also there may be a Deputy to cover while the Administrator is on holiday.  Other venues may want to give their Treasurer access to download financial reports.

As a Venue Account Owner or Venue Administrator, you can add additional users to your account by clicking on Settings in the navigation bar then selecting Users.

This will take you to the Users screen

To invite an additional user for your venue, enter their user email address and choose what role you want them to have.

Mostly you will want to select Bookings Administrator – they can perform the day-to-day tasks of running the venue in MyHallWizard, but cannot change any of the settings or invite new users. If you want someone else to be able to change your settings, choose Venue Administrator. And if you have committee members who need to be able to see your data, but not change it, select Read Only.

Now click the Add button.

The invited user will receive an email including a link to sign up for MyHallWizard and a second link to use to accept the invitation if they are already a registered user.  When they sign up using the link, the system will match them to your venue.  They only need to give their personal details and agree our terms and conditions.

Related #

Still stuck? How can we help?

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Updated on 6 April 2022
How to delete a venue
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© 2023 HallWizard Limited

HallWizard Limited. Registered in England and Wales, no. 12763234. Registered office: 2nd Floor, 2 Woodberry Grove, London N12 0DR

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