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MyHallWizard

Sign up now for a 6 week free trial.  No credit card required.

Getting Started

  • Importing Customer Data
  • Importing Bookings
  • Set up Invoices and Payments
  • Sign Up for MyHallWizard
  • Create a new venue
  • What happens at the end of my free trial?

Customers and Bookings

  • Price Lists
  • How can I make repeat bookings every other week?
  • How can I make repeat bookings every other month?
  • How to book an event on the 2nd Thursday every month
  • Make a repeat booking for a customer on the 2nd and 4th Thursday of the month
  • Importing Customer Data
  • Importing Bookings
  • Can I send an invoice to a group treasurer instead of the main contact for my Customer?
  • Public calendars
  • Why can’t I send my email?
  • Deleting Customers
  • Calendar Settings
  • Enabling Booking Requests
  • Managing Booking Requests
  • Provisional Bookings
  • GDPR
  • Printing Reports

Invoices and Payments

  • Mark an invoice as paid
  • Can I send an invoice to a group treasurer instead of the main contact for my Customer?
  • Personalising your invoices for your customer
  • Set up Invoices and Payments
  • I accidentally invoiced a cancelled booking
  • Handling Overpayments
  • Credit Notes and Refunds
  • Deposits / Bonds
  • Invoicing
  • Printing Reports
  • Sales Taxes (VAT / GST)
  • Card Payments using Stripe

Configuration

  • Price Lists
  • Personalising your invoices for your customer
  • Set up Invoices and Payments
  • Create a new venue
  • Change the date format
  • Public calendars
  • How to delete a venue
  • Email Templates
  • Calendar Settings
  • Enabling Booking Requests

Managing your Account

  • Inviting users to your account
  • How to delete a venue
  • Managing your subscription
  • What happens at the end of my free trial?

Integrations

  • Export Invoices to Xero
  • RemoteLock
  • iCal feeds
  • Inspire Home Automation
  • Card Payments using Stripe

API

  • public-bookings
  • Home
  • Knowledge Base
  • Configuration
  • Personalising your invoices for your customer

Personalising your invoices for your customer

In invoice settings, some fields on your invoice can be personalised for your customer. This also applies to the template for emailing the invoice.

Personalising is easy – you simply include a special code in the text. For example,

Dear [Invoice_Name]

will address your invoice to the person who will receive the invoice. When the invoice is generated, this will be replaced by, for example,

Dear John Smith

Here is a list of the codes you can use:

CodeDescriptionExample
[Name]The name of the customerArt Group
[Contact_Name]The name of the contact for the customerJohn Smith
[Invoice_Name]The name of the person to whom the invoice is being sentJane Doe
[Invoice_Dt]The date of the invoice22 Sep 2020
[Invoice_No]The invoice number1
[Due_Dt]The date payment is due5 Dec 2020
[Amount]The total amount due£45.68
[Amount_WithoutCurrency]The total amount due without a currency symbol45.68
[User_Name]The name of the current userNick Roberts
[Venue_Name]The name of your venueDakeford Church Hall

Related #

Still stuck? How can we help?

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Updated on 10 October 2022
Price ListsSet up Invoices and Payments
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© 2023 HallWizard Limited

HallWizard Limited. Registered in England and Wales, no. 12763234. Registered office: Office 9, Dalton House, 60 Windsor Avenue, London SW19 2RR

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