Deposits / Bonds

Table of Contents

MyHallWizard is able to help you with managing deposits. This article explains how you can do this in two ways:

  1. You have a booking for £50 and want to charge a £20 deposit now, and the balance of £30 later.
  2. You have a booking and want to charge a breakages deposit of £50 on top of the booking fee, which will be refunded after the event.

We are hoping to add a dedicated deposits module in the future, to make this even easier.

I have a booking for £50 and want to charge a £20 deposit now, and the balance of £30 later. #

  1. Create the booking.
  2. Generate an invoice for the booking. You can either do this using the Invoice button on the booking page, or by selecting New Invoice in the Invoices module.
  3. The invoice will show the booking with the value of £50.

4. Now use the button to edit the line.

5. Change the Unit Price and Amount to £20.00. You may also wish to update the Description to say that it’s a deposit. Click Save. This will update the invoice.

6. Now you can send the invoice for the deposit.

7. Later on, when you want to charge for the balance, create an invoice for the booking once again. This will now show the full amount of the booking, less the amount already invoiced, giving a balance of £30 to pay.

I want to charge a breakages deposit of £50 on top of the booking fee. The breakages deposit will be refunded after the event #

  1. Create the booking
  2. Generate an invoice for the booking. You can either do this using the Invoice button on the booking page, or by selecting New Invoice in the Invoices module.
  3. The invoice will show the booking with it’s normal price (in this case £121)

4. Now use the button to edit the line.

5. Change the description to show that you are charging for both the booking and a breakages deposit. Change the Unit Price and Amount to the total to be charged. In this case, we’re going to set it to £171 because we have a £50 breakages deposit. Click Save. The invoice is now updated.

6. Now you can send the invoice for the deposit.

7. After the event, if there were no breakages, you can raise another invoice against the booking. This will automatically be for minus £50.

8. If there had been breakages, you should add the amount you are charging as an additional line on the invoice. This will change the total amount to be refunded.

9. If you are paying the refund, don’t forget to create a Payment against the customer for minus £50.00 to record the refund.