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MyHallWizard

Sign up now for a 6 week free trial.  No credit card required.

Getting Started

  • What happens at the end of my free trial?
  • Sign Up for MyHallWizard
  • Create a new venue
  • Set up Invoices and Payments
  • Importing Customer Data
  • Importing Bookings

Customers and Bookings

  • Printing Reports
  • GDPR
  • Provisional Bookings
  • Managing Booking Requests
  • Enabling Booking Requests
  • Calendar Settings
  • Public calendars
  • Deleting Customers
  • Importing Customer Data
  • Importing Bookings
  • How can I make repeat bookings every other week?
  • How can I make repeat bookings every other month?
  • How to book an event on the 2nd Thursday every month
  • Make a repeat booking for a customer on the 2nd and 4th Thursday of the month
  • Why can’t I send my email?
  • How can I charge different prices for some customers?
  • Can I send an invoice to a group treasurer instead of the main contact for my Customer?

Invoices and Payments

  • Sales Taxes (VAT / GST)
  • Printing Reports
  • Invoicing
  • Set up Invoices and Payments
  • Mark an invoice as paid
  • Deposits / Bonds
  • Credit Notes and Refunds
  • Handling Overpayments
  • I accidentally invoiced a cancelled booking
  • Can I send an invoice to a group treasurer instead of the main contact for my Customer?
  • Personalising your invoices for your customer

Configuration

  • Enabling Booking Requests
  • Calendar Settings
  • Create a new venue
  • Set up Invoices and Payments
  • Public calendars
  • Email Templates
  • Change the date format
  • Personalising your invoices for your customer
  • How to delete a venue
  • How can I charge different prices for some customers?

Managing your Account

  • What happens at the end of my free trial?
  • Managing your subscription
  • Inviting users to your account
  • How to delete a venue

Integrations

  • Export Invoices to Xero
  • RemoteLock
  • iCal feeds
  • Inspire Home Automation
  • Home
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  • Invoices and Payments
  • Deposits / Bonds

Deposits / Bonds

Table of Contents
  • I have a booking for £50 and want to charge a £20 deposit now, and the balance of £30 later.
  • I want to charge a breakages deposit of £50 on top of the booking fee. The breakages deposit will be refunded after the event

MyHallWizard is able to help you with managing deposits. This article explains how you can do this in two ways:

  1. You have a booking for £50 and want to charge a £20 deposit now, and the balance of £30 later.
  2. You have a booking and want to charge a breakages deposit of £50 on top of the booking fee, which will be refunded after the event.

We are hoping to add a dedicated deposits module in the future, to make this even easier.

I have a booking for £50 and want to charge a £20 deposit now, and the balance of £30 later. #

  1. Create the booking.
  2. Generate an invoice for the booking. You can either do this using the Invoice button on the booking page, or by selecting New Invoice in the Invoices module.
  3. The invoice will show the booking with the value of £50.

4. Now use the button to edit the line.

5. Change the Unit Price and Amount to £20.00. You may also wish to update the Description to say that it’s a deposit. Click Save. This will update the invoice.

6. Now you can send the invoice for the deposit.

7. Later on, when you want to charge for the balance, create an invoice for the booking once again. This will now show the full amount of the booking, less the amount already invoiced, giving a balance of £30 to pay.

I want to charge a breakages deposit of £50 on top of the booking fee. The breakages deposit will be refunded after the event #

  1. Create the booking
  2. Generate an invoice for the booking. You can either do this using the Invoice button on the booking page, or by selecting New Invoice in the Invoices module.
  3. The invoice will show the booking with it’s normal price (in this case £121)

4. Now use the button to edit the line.

5. Change the description to show that you are charging for both the booking and a breakages deposit. Change the Unit Price and Amount to the total to be charged. In this case, we’re going to set it to £171 because we have a £50 breakages deposit. Click Save. The invoice is now updated.

6. Now you can send the invoice for the deposit.

7. After the event, if there were no breakages, you can raise another invoice against the booking. This will automatically be for minus £50.

8. If there had been breakages, you should add the amount you are charging as an additional line on the invoice. This will change the total amount to be refunded.

9. If you are paying the refund, don’t forget to create a Payment against the customer for minus £50.00 to record the refund.

Still stuck? How can we help?

How can we help?

Updated on 26 January 2022
Mark an invoice as paidCredit Notes and Refunds
Table of Contents
  • I have a booking for £50 and want to charge a £20 deposit now, and the balance of £30 later.
  • I want to charge a breakages deposit of £50 on top of the booking fee. The breakages deposit will be refunded after the event
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© 2022 HallWizard Limited

HallWizard Limited. Registered in England and Wales, no. 12763234. Registered office: 2nd Floor, 2 Woodberry Grove, London N12 0DR

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